What to Expect From a Modern Wedding Planner

If you’ve ever attended a wedding, you may have noticed that there is a certain flow to the day– the wedding reception tables are decorated with flowers from the ceremony, food plates appear at the table, and then, the couple and wedding party appear.

But, behind the scenes is careful planning and lots of dedication, whether this was done by the couple or by a dedicated wedding planner, like me!

So, here is what to expect from a modern wedding planner. 

What to Expect From Me

Discovery Call

First of all, once you have looked through a modern wedding planner’s website– their about page and services, as well as their social media you will decide whether they seem like the right fit and book a call with them.

During the discovery call, I get to know the couple and I tell them about me, just so we all feel at ease– it always helps us understand whether we connect and the right fit for each other.

Castle- shoot - wedding -planner
Image by Wonder and Magic

Ongoing Meetings

We will have ongoing meetings to ensure we are always on the same path, and so you are aware of what is going on.

Communication is key and it builds trust. You will have trust in me knowing I care for all the details and processes, enough to keep you updated throughout– whether it be all the highs or even bumps that may occur along the way.

But, don’t worry those bumps always get fixed– you never know when a vendor falls sick or a caterer can’t provide your favourite dish– there’s always someone else and it rarely happens!

Creating a budget is one of the first steps in wedding planning. Many couples struggle with this because they have no idea how much a wedding actually costs.


This is where a modern wedding planner comes in to give couples a solid estimate of how much their dream wedding day would cost in their desired location, allowing them to make the most of their budget.

This stage is critical to achieving a positive outcome and laying the groundwork for a successful wedding. I will collaborate with you throughout the process to ensure that the budget is always a consideration.

Sourcing Vendors

Your modern wedding planner will connect you with the top vendors in your price range, from caterers to florists, photographers to bands and DJs, and more.

Once you’ve booked your venue and officially set the date for your big day. I know which vendors are best suited to your style of wedding, so you won’t have to spend hours researching hundreds of them yourself!

Perfecting the Details

Your modern wedding planner will be the point of contact for your vendors, ensuring that they have all of the information they need to do their jobs and work as a cohesive team.

Of course, you’ll have questions to answer, but as a planner, I will present them to you in an organized manner so you don’t feel overwhelmed.

Deal with the Logistics

Yes, there will be a lot going on during your wedding day, but your wedding planner will take care of everything.

From supervising vendors to managing setup and delivery, dealing with emergencies to calming nerves, as a planner, I am the point person so you can relax and enjoy the day–-after all, isn’t that what a wedding should be about?

Image by Wonder and Magic

Styling your Wedding 

Your wedding planner may also collaborate with your florist and other professionals to create design elements for your big day, such as escort card displays, signage, and other details. 

Many couples hire a modern wedding stylist to assist them with the full design!

However, I am a modern wedding planner and stylist in one, so you wouldn’t need to worry about hiring two people. It makes sense for the planning and styling to be done by the same person as they go so well hand in hand. 

Plus, the vision and goal will be consistent. 

Check out our what to expect from a modern wedding stylist blog!

Serve as On-Location Contact for Destination Weddings

If you’re planning a destination wedding, hiring a local planner who is familiar with the venue is a must.

This is especially important if you are unable to travel to your wedding venue frequently, as your planner will act as your eyes and ears on the ground.

They will be able to connect you with vendors, assist you in following local customs, assist with guest travel and hotel rooms, and much more!

Are you ready to book your modern wedding planner?

Now you know what to expect from a modern wedding planner, you will be able to decide whether you want someone to help you every step of the way.

Take the stress and overwhelm away and simply enjoy the process and be excited about your wedding that is coming up with the help of a wedding planner in Ireland. Let’s chat!

Cover image by Wonder & Magic Photography


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